RICOH Spaces enables administrators to manage all their spaces easily. This article will show you how you can easily manage all your spaces in one place.

Requirement: Global or Location admin role is required to access this functionality.

Note: All of your desks and parking spaces should be created for you during your RICOH Spaces onboarding. You can create more but we recommend getting in touch if you believe any are missing.

You can find step-by-step guides for specific types of spaces below:

To create a parking space head here

To create a room head here

To create a desk head here

1. Head to the Organisation Settings tab.

2. Select a location.

3. Head to the Spaces section.

4. All your spaces will be displayed. You can use filters at the top of your screen to display specific spaces.

5. Hit Create Space button at the bottom right of your screen to create a new space.

6. In the new window, name your space and select the type of space; Space (e.g. room), linked space, desk, parking or locker.

7. Once the space is created, it will appear among the others. To finish setting up your new space, click on Edit.

This can include:

Note: Lockers must be assigned to a Floor in order to be available for users to book.

You can change the settings of any space at any time by clicking on Edit. You will then access the space's menu. You can also bulk-update spaces by selecting them and clicking on the Pencil icon.

You can assign a room you have created to the Floorplan.

1. Head to your Floorplan and select the floor on which the room is located.

Any bookable rooms that are not yet set up will appear grey (any rooms that are already set up will appear green)

2. Select the correct room and click Set Space

3. The room will now turn green on the floor plan and when you click on it you will be able to book it in 15-minute slots