RICOH Spaces enables you to sort your users by groups so you can manage access to certain zones/ spaces. Managing users by groups is one of the easiest ways to perform bulk actions such as assigning zones or desks to employees.
There are 2 types of groups:
Note: System groups can only be created by group administrators, location administrators or global administrators.
Managing users by groups is one of the easiest ways to perform bulk actions such as assigning zones or desks to employees.
Microsoft AD Groups
If you already have your groups within Microsoft AD then there's good news, you don't need to create any groups as you can assign a Microsoft AD group directly to a zone or desk. At the time of booking, RICOH Spaces will check if the employee is a member of the group using the Microsoft Graph.
Head here for a set-up guide
System Groups
1. Head to your Organisation Settings tab.
2. Navigate to the Groups section.
3. At the bottom right of your screen, click on Create Group.
4. Give your group a name and a description. Once done, click Create Group.
5. Find your group in your list displayed, click on Edit.
In the new window, you can delete the group, update the member and update the group.
Updating the members take you within the group. You can add people by typing their names in the field. Once done, click Update Group at the bottom right of your screen.
Update the group saves any changes you have done to the group name or description.
Once set, you can then start attribute those groups to your spaces and zones.