Zones are areas of your floor that you can dedicate to certain purposes. It can be for a quiet zone, a dedicated space for a team, or desks on arrival. It's all up to you. This article will show you how to create and manage zones.
Requirement: You must be a global admin or a location admin to access this function.
How to create zones
1. Navigate to the Organisation Settings tab.
2. Select and click on the location where you want to create zones.
3. In the location, head to Zones, which displays all your current zones for the location.
4. Click on Create Zone at the bottom right of your screen.
5. In the new window that opens, give the zone a name and hit Create Zone.
6. In the list of zones displayed on your screen, find the one you just created and click on Edit on the right side of the page. You can also delete a zone by hitting the Bin icon.
7. By clicking on edit, you will be taken to the zone. There, you can fully set up your zone.
Details: This is where you fill in the details about the zone. Its name, location, upload an image and set limitations for the bookings within the zone.
Use the max bookings field to set a capacity limit and enable the Limit Booking toggle to actively restrict additional bookings.
Use the Booking Type dropdown menu to choose the booking available for the zone:
Desk on Booking: When a user books the zone, it will assign them to any available desk in the zone.
Desk on Arrival: When a user arrives at an available space in the zone, they scan the QR code of it. This will book the space for them.
Desk on booking and on arrival: Both options above.
Note: Except for desks (depending on your location policy), all other space types need to be booked beforehand during the zone booking process
In This Zone: All the spaces that are within the zone. You can add and delete spaces, making them enabled and bookable and add specific booking slots.
Calendar: Not available for zones.
Amenities: Not available for zones.
Assigned To: Assign users or groups to the zone.
Policies: Manage policies for a specific zone, to find out more about what policies you can manage, please see the article here
Layouts: Not available for zones.
Approval List: Not available for zones.
IoT: Manage the IoT devices.
Note: Spaces (excluding rooms) that are part of a zone will have their slots overridden by the zone slot. Should a space be removed from the zone, it will inherit the location booking slot
Manage Zone - Notifications
Within notifications, you can enable room booking reminder emails for rooms in a specific zone.
When enabled, you will be presented with two configurable options:
Schedule Email - Define the exact time an email reminder for a meeting booking will be sent.
Custom Message (Optional) - Set a message that will be included in the email that will be sent to the host.
Note: Only available for Rooms. If enabled, this will override the location or per-room policy when the room is in the specified zone.
FAQ
I have assigned groups to a zone for certain days. How do I make it available on the other days for everyone to book?
Everyone will be able to book the zone on non-assigned days automatically.