There are two ways you can assign desks: assigning users to zones or individually assigning people to a specific desk. This guide will show you to set up both ways.

Requirement: You need to be an administrator.

When assigning multiple desks, zone assignment is the best option. You decide which people or groups you assign to a dedicated zone. When the users make bookings, they can simply book the zone and choose a desk on arrival, or book a specific desk within that area. It depends on the settings of the zone. You can easily change them in the details section(using the Booking Type dropdown menu).

1. Navigate to the Organisation Settings tab.

2. Click on the location where you want to assign this setting.

3. Access the Zones section and find the one you would like to assign. Click on the Edit button of the zone. Alternatively, create a new zone using the Create Zone button at the bottom right of your screen.

4. In the settings of the specific zone, within the Assigned To section, you can assign groups or people. Use the filters at the side of the search field to filter by users or groups. Simply type the names or groups in the Add assignees field. You can also manage each group/ people's bookable days.

5. Make sure you have added all the correct users and selected the appropriate bookable days then hit Save.

With this option, you Individually assign a desk to a specific employee.

1. Navigate to the Organisation settings tab.

2. Access the location where you want to assign desks by clicking on it.

3. Once taken inside the location, head to the Spaces section. It contains different types of spaces: Desks, Linked Spaces, Lockers, Parkings, and Spaces.

4. Use the drop-down Type menu to only display Desks.

5. Find the desk you want to assign and click on Edit.

6. Head to the Assigned To section within that space settings.

7. You can use the Add User field to search and find the user/s you want to assign to this desk.

8. Select the bookable days and don't forget to hit Save.