RICOH Spaces allows simple role management that allows you to set ‘who can see what' within various elements of the platform. Some roles are on a higher level; Global. Some other roles are related to a single location; Local. Let us give you more explanations about each one of the roles available.

Note: When given some additional permissions. In order for them to take effect, you may need to log out and back in again.

A global admin has global visibility over RICOH Spaces and all locations. They can edit, create and delete organisational settings. They can grant Global and local roles to other users. The Global Admin role is a combination of most of the roles below, for the other roles, they will need to be attributed to them, such as schedule admin.

A Global Insights user has the ability to view insights for every available location.

This role gives users the ability to book as far in advance as they want, ignoring the "Number of days that users can book in the future" in the desks policies section.

This role gives users the ability to book spaces and zones on behalf of all employees in the company.

Note that if the user has access to specific spaces or zones, you will only be able to book those.

This role gives access to the Automation Centre Currently in BETA Testing.

A Location Admin is similar to a Global Admin but for only a single location. Someone can be granted Location Admin on more than one Location.

By default, any location admin has the ability to book a desk on behalf of any employee in the location they are the admin for (Delegate booker admin).

Note that they won't be Visitor Admins, Facilities Admins and Schedule Admins by default.

A Schedule Admin can manage events in the Room Schedule. For organisations that require complete event privacy, event details can be hidden even from Schedule Admins.

They can edit events if they have visibility of every event detail. If some of the event details are toggled off the Schedule admin will not be able to edit the event.

Schedule admins will be able to change the host of a meeting.

This role allows editing of the Services area, Room Booking Requests, and Room Layout Requests, and also allows users to be notified when Layout requests are submitted. They can approve Service Requests, Room Booking Requests, and Room Layout Requests. They can manage Requests on the Job Board and see the number of attendees and services of booking even if they are not allowed in the visibility setting.

Facilities admins can also create and manage Items Catalogue.

A Groups Admin has the ability to create, edit and delete RICOH Spaces groups.

A Roles Admin can create, edit and delete roles assigned to users within the tool. A role admin can only grant local roles.

A Screens Admin has the ability to create, edit and delete a RICOH Spaces screen connection for the location it was assigned. This could range from a Wayfinder, Room Panel or Visitor connection.

A Visitors Admin has access to the Visitors Module including the visits board and address book. Note that they don't have access to the set-up of visitor management within the Organisation Settings module.

First Aider & Fire Marshall roles can be assigned per location. Once assigned anyone can find the closest First Aider or Fire Marshall using the floorplan role finder.

Allows access to the Employees section, and to edit Employee Details.

A Local Insights user has the ability to view insights but only for the location, they have been assigned.