Setting up room panels is a crucial first step in enabling seamless meeting room management. This guide outlines the streamlined installation process designed to support both internal teams and third-party installers. By simplifying setup requirements and providing centralised control, this solution ensures that room panels can be quickly and efficiently deployed across locations, making it easy to get started and scale confidently.
In this article, we will review the Screen Management area where admins manage and configure their room panels. This is also the area where they can find their Customer PIN and Admin PIN.
Accessing the Screen Management Area
1. Head to the RICOH Spaces web and navigate to the Organisation Settings area.
2. Click on Screen Management from the menu.
Note: Only RICOH Spaces admins with the correct access will be able to access this area ( Screen Admins/ Location Admins/ Location Managers - View and edit all panels for the locations they have access to, Global admin - View and edit all panels across the organisation's locations).
Screen Management Menu
Connected Devices [Coming Soon]
In this section, you will see all your connected devices.
Columns include:
Screen Name: The name can be edited and will appear in the device settings.
Space: The space managed by the device
Floor: The Floor where the device is located
Location: The location where the device is located
Device Type: The type of device configured
Status: This is the status of the device whether it is currently offline or online
Background: This is the background image of your device.
Functionalities:
Search and Filters: Use the search bar and filters to narrow down your search
Click on Show Customer Code to see your Customer PIN
Edit: This will allow you to change the name of the device and its background.
The backgrounds are configured within your Panel Backgrounds section
Delete: This will completely remove the configuration of your device. It will need to be set up again. Note that this action is irreversible once you have confirmed the deletion.
Templates [Coming Soon]
Within this area, customise your template. This is the default template that will apply to your devices.
Appearance: Define how the panel looks like when in use.
Wallpaper: Select from our library of backgrounds or from a custom background available.
Logo: Upload your logo in PNG format to display on the panel displayed at 24px high. Please, upload at 2× for best resolution.
Panel Interactivity: Toggle this on if you want users to be able to interact with the panel. If disabled, the device will be read-only.
Booking Access & Authentication: If enabled, users will use their personal PIN or Phone number ( as set in their profile) to confirm booking-related actions. If disabled, any user can perform booking-related actions such as booking the room, cancelling or checking in.
Panel Backgrounds [Coming Soon]
In this section, you can see the backgrounds available and upload your custom backgrounds.
Click on 'Add Background' to upload a new background. Give it a memorable name and upload your file.
Please note that the background image needs to be in JPG or PNG format, and the recommended size is 1920x1080.
Settings
In the Settings section, you will find your Customer Code, used to set up devices, and the Admin PIN used to access the device's settings.
Please note that this is a unique code that cannot be edited, and no new codes can be generated.
