Once you have the RICOH Spaces Outlook add-in installed. You'll be able to easily find meeting rooms for your meeting directly within Outlook.

Note: Outlook Add-in is only supported within RICOH Spaces EU Data Host Region.

Note: Your Outlook version may look different from the screens below.

In this guide

You access the Outlook add-in from the new event view within your calendar

Note: Please, select the region they want to use the Outlook add-in in.

Once you are logged in, you'll see a list of rooms for your home location. You can switch this easily by selecting the name of the location in the menu. You can also use a list of filters to further filter your selection.

The list of rooms displays will showcase their availability, this is if the room is available within the start and end time your Outlook event is set to.

Note: The room availability will only be shown for the current date not any future dates

Note: Should the rooms not be assigned to you or are non-bookable, they will show as unavailable.

Once you've found the room you're looking for, simply hit the plus icon to add it to your event.

You can now create your event as normal and the room will be invited to your meeting. You will see the booking in RICOH Spaces & Outlook as you normally would.

Note: Should you book multiple rooms across multiple floors/locations from Outlook for the same meeting, the meeting will appear across our platform but if you edit your event from the Spaces app, or if your meeting is auto-cancelled, it may not work as expected.