In order to ensure private meetings show correctly as private in Outlook and within RICOH Spaces, we recommend the following settings:
Change the setting of the room calendar. The user can change the setting using PowerShell: https://learn.microsoft.com/en-us/powershell/module/exchange/set-calendarprocessing?view=exchange-ps
Recommended settings would be the following for every Microsoft room:
AddOrganizerToSubject : False
avoid adding host name to subject
DeleteSubject : False
avoid to delete subject
RemovePrivateProperty : False
avoid to remove private flag
DeleteComments : False
avoid to remove body
Command to apply above changes to all rooms.
Get-Mailbox -RecipientTypeDetails "RoomMailbox" | foreach {Set-CalendarProcessing -Identity $_.PrimarySMTPAddress -RemovePrivateProperty $False -DeleteSubject $False -AddOrganizerToSubject $False -DeleteComments $False}