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Private Meetings: Outlook Settings for Room Calendars
Private Meetings: Outlook Settings for Room Calendars

Ensure that private meetings are marked as private in both your Outlook Room Calendar and RICOH Spaces

Theodora Astepho avatar
Written by Theodora Astepho
Updated over a week ago

In order to ensure private meetings show correctly as private in Outlook and within RICOH Spaces, we recommend the following settings:

Change the setting of the room calendar. The user can change the setting using PowerShell: https://learn.microsoft.com/en-us/powershell/module/exchange/set-calendarprocessing?view=exchange-ps

Recommended settings would be the following for every Microsoft room:

  • AddOrganizerToSubject : False

    • avoid adding host name to subject

  • DeleteSubject : False

    • avoid to delete subject

  • RemovePrivateProperty : False

    • avoid to remove private flag

  • DeleteComments : False

    • avoid to remove body

Command to apply above changes to all rooms.

Get-Mailbox -RecipientTypeDetails "RoomMailbox" | foreach {Set-CalendarProcessing -Identity $_.PrimarySMTPAddress -RemovePrivateProperty $False -DeleteSubject $False -AddOrganizerToSubject $False -DeleteComments $False}

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