Organisation Settings is a powerful module in RICOH Spaces allowing administrators to set policies for a specific or across multiple locations. This article will guide you through the meeting room policies helping you to manage a specific location.

1. Head to the Organisation Settings tab.

2. Click on the location you want to manage.

3. Once inside the location, navigate to the Policies section.

When a meeting room is booked you can decide whether to make it compulsory to check in or not. You can enable this policy and set an early or late check-in time.

if you decide to set this policy, you need to indicate the maximum number of recurring meeting instances allowed.

Require attendee quantity number to be set when creating a meeting.

What happens by default when a user chooses to cancel the meeting via a room display.

This can either cancel the meeting or detach the meeting room from the meeting.

What happens by default when a user chooses to end the meeting early via room display.

This can either end the meeting early or detach the meeting room from the meeting.

The meeting start and end times will be reflected in the user's calendar.

Select which meeting information will be visible on room displays or the schedule for each user type. This setting is limited as per the configuration of your organisation's calendar integration.

Select which meeting details each role can see on the schedule. Hosts will be able to see all information by default.

Note: You can find out more about the Schedule admin role in our dedicated article.