The Event list, available on RICOH Spaces web, enables users to see all the events they can manage, including events where they are host or organiser.
This is a simple way to see all your events in one place without having to flick through the schedule. The Event List also features filters to make it even easier.
Note: This is a Beta feature.
Display Your Event List
1. Click on the Event List icon on your left side menu.
2. There, all your events will be displayed. This includes all meetings of which you are the host or organiser.
From this page, just like on the Schedule page, you will be able to view, update and edit events.
The view includes:
Event Name: The title of the meeting
Date: The date of the meeting
Event Time: The start and end times of the meeting
Host: The host of the event
Organiser: list of the event's organiser/s
Space: The space booked for the event
Attendees: The number of attendees
Visitors: External attendees
Service Requests: This will show any services that have been requested for the meeting
Video Conferencing Link: The Teams or Google link
Meeting Label: Event's meeting label/s
Floor: The Floor where the event is taking place
Location: The location where the event is taking place
Cost Centre: Any cost related to the meeting room event
Event Visibility: Private or Public Meeting
Tools:
Search Bar
Event Filters: Narrow the list of events by using a filter (e.g Space, services, host, etc)
Date Picker: Select a preset period or select a custom date range
Edit Columns: Edit which columns are displayed
'+' icon: Create a meeting
Comments
Leaving comments on created events is a feature available on the Schedule and Event List.
When clicking on a meeting, Schedule admins, Hosts and Organisers can access the meeting's comments section. This won't be visible to other users.
When a user leaves a comment, other users will be notified.
Note: To see new comments, please refresh the page.
Messages
Within the Event List, the host and organisers can send messages to the host, organiser, individual attendees or all attendees.
1. Head to the Event List area within RICOH Spaces web.
2. Find the relevant event and click on its message button.
3. In the new pop-up window:
Select your recipients. By default, it has added all your attendees.
💡 Additional people can be added to the event message recipients by typing in a name or email address (internal or external). They will not be added to the event attendees.
Add a message title
Add a message
Use the menu for text options such as adding links, changing the font, etc.
4. Send the message. Recipients will be notified by email. This will be coming from RICOH Spaces and contain your message, but also additional information about the event, such as the date, time,and host.
Note: push notifications are coming soon.
History [Coming Soon]
History provides you with a log of changes and updates made to the event.
Note: Only users having access to event details will see the activity log (host, organiser/s/s, schedule admin).
To access the History tab, click on a meeting and select the Activity tab in the newly opened window. There, users will be able to see changes and updates made to the event.
Changes include:
Date changed
Time changed
Room changed
Service Requests and updates
Title changed
Description changed
