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Configure an Approval Room & Assign it to Users/Groups
Configure an Approval Room & Assign it to Users/Groups
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Written by Kiren Dosanjh-Dixon
Updated over 3 weeks ago

As an administrator, you may not want to make all rooms available to everybody. For example, your office might have a boardroom that can be used only by specific employees. Instead of having to cancel bookings or make the room completely un-bookable or disabled, admins can now restrict access to it.

Requiring Approval & Assigning a Room

1. Head to the Organisation Settings tab.

2. Click on the location where you want to change a room's settings.

3. Within that location, head to the Spaces section.

Screenshot_2023-02-21_at_12.19.43.png

4. Use the Type filter and select Space. This will display all the location's rooms.

Screenshot_2023-02-21_at_12.20.19.png

If you look at the Requires Approval column, you can see which rooms currently require approval.

Screenshot_2023-02-21_at_12.25.30.png

5. Head to the furthest right column to find the desired room's Edit button and click on it.

Screenshot_2023-02-21_at_12.25.07.png

6. In the room's menu, you can toggle the "Require booking approval" option so that when a user submits a booking, it will have to be approved by a Facilities admin.

7. Within the 'Assigned To' section, you can assign the room to users or groups and select which days of the week this applies.

  • For those selected days, the users/groups will be able to submit booking requests.

  • Outside of the selected days, they won't be able to request the room.

  • Non-assigned users will be able to submit booking requests on days which are not bookable by the assigned users/groups.

8. Hit the Save button. From this point on, all bookings made from RICOH Spaces for this room will send an approval request to admins.

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