The RICOH Spaces Mapping System allows organisations to recreate their workplace into a customisable, interactive map, allowing users to zoom, tilt and rotate to locate points of interest throughout the office as well as find their desks and rooms. You can even zoom out of the building to find the surrounding area and landmarks, connecting your workplace to the world around you!
Key Advantages of the RICOH Spaces Mapping System
High-Fidelity Mapping: Enjoy sharper, more detailed visuals for a clearer and more accurate view of your spaces.
Easy & Interactive Bookings: Navigate, see real-time availability of spaces and book easily.
Detailed Asset Mapping & Points of Interest: The icons displayed on the map enable a quick localisation of valuable assets such as zones, kitchens, toilets, TVs, etc.
Enhanced User Experience: Navigating the office will become even easier and more intuitive, making it faster to find your way around.
Faster Loading Times: Experience quicker load times, ensuring smooth and seamless map transitions.
Seamless Indoor and Outdoor Navigation: Finding your way around the workplace has never been easier with a Google Maps-like experience providing a step-by-step navigation guide to your room, desk, or an entirely different office.
Map Traffic Light Colours
Note: By default, the Map is now your landing page. You can choose your landing page to be either the Map or the Schedule. To change your Homepage, head to your Profile, go to the Preferences section and select your Homepage.
Using the Map top section, you can easily change the date, time and update your location and floor level. The Map will be updated accordingly.
Colour Mapping:
Green - Past, Present and Future dates.
The space is available (not booked)
Outside of the booking slots (before or after)
Red - Now or specific time
Booking is present on the current slot for the resource but not current users' booking
Blue - now or specific time
My booking on the current slot
Grey - Now or at a specific time
I have a booking in another resource and therefore can't book anything else
The resource is disabled or not bookable
Orange
Someone is sat now only
How Does it Work?
Side Menu
On Behalf Booking: You can easily book on behalf of someone else who gave you the right to do so (See here how to set up a delegate booker).
Map Layers: Customise your view by selecting the layers you want to include.
Show models on the desks
Show models in the meeting rooms
Show people's faces on the Map
Show occupancy count in rooms
Show occupancy count in zones
Roles: Visualise the Fire Marshals and the First Aiders.
Time of the day: Select your time of the day. This will change the lighting of your map.
2D: This will switch to 2D Map.
Map controls: This shows you how to rotate and zoom on the map.
Zoom: Use the +/- to zoom in and out of the map.
Reset View: Reset to the default Map view.
Top Menu
The top menu contains handy filters and functionalities:
Date: Pick a date from the calendar
Time-Based Availability: Pick the time you want to see availability for. Use the Live button to see the current time occupancy.
Location: Use the drop-down menu to select a location
Floor
Spaces Filters: Display a list of Rooms, Desks, Zones or Lockers. The list displayed will show your favourite spaces first ( the ones with a heart icon). Use filters to narrow your search and click on a space to book it.
💡 Clicking on a space will also show you where it is on the map.
People List: The people list displays a list of all users who have a space booked in your location for the day or the week.
💡 Use the magnifying glass to see where the space is on the map and hover over the user's name to display more information about them and their booking.
Hover over a desk to book
Hover over a desk to show the slots available and book using the "+" button. You can also hover over your existing booking to cancel it.
Zoom
The map will be set as your homepage by default. To interact with the map, you can use the scroll wheel of your mouse to zoom in and out. Alternatively, you can use the ‘+’ and ‘-’ icons in the bottom right corner of the map.
Navigation
Navigation is a breeze! To move through the map just click and drag. To select a desk, room, or other point of interest, simply click on it.
Pitch and Rotate
Hold a right-click or two-finger pinch (for a laptop trackpad) to pitch and rotate the map - giving you a whole new perspective of your workplace!
Indoor and Outdoor Navigation
Incorporate a true mapping experience, allowing users to navigate from space to space, both within, and outside the workplace.
Indoor Mapping
Indoor mapping offers the capability to easily navigate from one space to another inside the office. It works by simply clicking on the space you need to find and hit the arrow icon at the top:
This will open the navigation menu. Select your start/end point.
The system will provide a purple line navigating you from your starting space to your destination.
Use the tick box "Avoid Stairs" if you would like to avoid them.
Outdoor Mapping
The capability of navigation goes beyond the workplace and will allow you to easily navigate anywhere. The process is similar but with more transportation options.
To access navigation, click on any space and click the arrow icon:
The space you start from will automatically appear in the ‘to’ section.
Choose your ‘from’ and ‘to’ points and get all your navigation steps and purple route on the map:
Additionally, use the icons above the ‘from’ section to change your mode of transport:
Of course, the mapping will also be available on the RICOH Spaces mobile app. Check out the article linked below to learn more!
Mobile app: How to use the Mapping System
FAQ
What happens when I disable a space?
It will show in grey on the Map and sensors won't pick up its occupancy.
What happens when I look at spaces on a day the office is closed?
When the office is closed, spaces (desks, parking, lockers, zones) appear grey and non-bookable. Meeting rooms will appear grey but will be bookable.