RICOH Spaces allows you to sync your Microsoft Active Directory (AD) Groups and have them displayed inside the groups' area of the application. In addition, RICOH Spaces supports its own system groups. This guide will show you how to easily manage your groups.
Manage your groups
Before RICOH Spaces can start syncing your AD Groups a consent process must first be completed by an M365 admin by navigating to this URL.
https://login.microsoftonline.com/{YOUR TENANT ID HERE}/v2.0/adminconsent?response_type=token&scope=https://graph.microsoft.com/GroupMember.Read.All%20&client_id=5ec2cf9c-9db8-4189-a2d8-d241a089c709
Once consented, Admins can start syncing Microsoft AD Groups. Only Administrators can see this section including Group Admin, Location Admin, and Global Admin.
Choosing what to sync
1. Navigate to Organisation Settings.
2. Head to the Groups section.
3. To start syncing AD Groups click on the 'Manage AD Groups' button at the corner top right. You will be presented with a dialog asking you to enter the group name and find the group. It is important to enter the start of the group name, this helps RICOH Spaces discover and present matching criteria.
4. All groups matching the search criteria will display and against each line, a toggle on / off slide facility allowing that Group to be shown in Spaces.
5. Once a group is enabled to Show in Spaces, it can be utilised through the app.
Note: RICOH Spaces only sync’s what it is told to. It does not store any information about which users are part of an AD group.
Editing a group
1. To edit a group, click on Edit.
2. In the new dialog, edit the group or its members. Hit the corresponding button to save. You can also delete the group.
Uploading AD groups
If your organisation has many AD groups you can upload a list of just the ones that you are interested in using in RICOH Spaces. This saves you having to search for each one individually.
1. Click on Upload AD Groups at the top right of your screen.
2. In the new dialog, select your CSV file or download the template.
3. Once uploaded, the new groups will be added to the list of AD groups.