Within the Organisation Settings, administrators can easily set up parameters that will be applied across all locations.
1. Navigate to the Organisation Settings tab.
2. Head to the Global Settings section.
In this section, you can set up:
Calendar Management & Permissions: Choose between Application Token or User Token.
Application Token allows users to manage their calendar permissions within the app. We recommend it. This works by using a token that has Administrator permissions to manage the interactions with any M365 Calendar. This allows RICOH Spaces to perform more functionality than would be allowed by a user via Outlook.
User Token restricts users' permissions according to their existing 365 only. For example, room restrictions set in Outlook will apply in RICOH Spaces. This introduces limitations in RICOH Spaces such as; the inability to use Layouts and the restricted ability to book meetings on behalf of other employees.
Set visitors as private per default: new visitors will be added to the address book but private per default, meaning they won't appear in any searches.
Hide visitors on the feed: No users, including administrators, will see visitors on their feed.
Microsoft Active Directory Sync: Select and import users from one or more connected accounts. By default, enabling a connected account syncs all AD users and updates the Employees List on RICOH Spaces.
If the toggle isn't enabled, no sync will be performed.
Each one of your tenants can have its specific configuration.
Tenants can be filtered by an AD group using the AD group email address.
Sync the whole tenant will add, enable, disable and delete users according to your Microsoft AD.
The sync of users does not update their user names.
Note: If you filtered a tenant, removing a user from the group won't delete or disable the user on RICOH Spaces.
Note: If a user is disabled or deleted on AD, they will be automatically logged out of RICOH Spaces.
3. Don't forget to hit Save.