Within the Organisation Settings, administrators can easily set up parameters that will be applied across all locations.
1. Navigate to the Organisation Settings tab.
2. Head to the Global Policies section.
In this section, you can set up:
Calendar Management & Permissions: Choose between Application Token or User Token.
Application Token allows users to manage their calendar permissions within the app. We recommend it. This works by using a token that has Administrator permissions to manage the interactions with any M365 Calendar. This allows RICOH Spaces to perform more functionality than would be allowed by a user via Outlook.
User Token restricts users' permissions according to their existing 365 only. For example, room restrictions set in Outlook will apply in RICOH Spaces. This introduces limitations in RICOH Spaces such as; the inability to use Layouts and the restricted ability to book meetings on behalf of other employees.
Set visitors as private per default: new visitors will be added to the address book but private per default, meaning they won't appear in any searches.
Hide visitors on the feed: No users, including administrators, will see visitors on their feed.
Hide the meeting titles from non-admins: users without admin access cannot see any meeting titles.
Note: Not enabling the 'Hide the meeting titles from non-admins' doesn't enable the titles to be visible at all times.
3. Don't forget to hit Save.