The INSIGHTS area of SPACES provides our clients with current and historical data that will allow them to make informed decisions based on multiple charts and text elements which can be visualised through dashboards & reports. Filtering can be set for viewing specific data, and drilldowns are permitted to view any summarised content.

Below are some examples of questions asked, and how our clients can find these Insights.

What are my most utilised rooms?

• Go to ‘Location Insights’ report
• Use filter panel and filter on Space Type = Meeting Room
• On Summary Page there is a visual asking ‘What is My Busiest Room’. This is based on number of bookings.
• For utilisation against time then navigate to ‘Utilisation’ tab on top of report.
• There is a visual asking ‘How are my spaces utilised over time?’. This will compare the number of hours that the room could have been booked against the number hrs/mins the room was actually booked for the specified reporting period (e.g. current week)

What are my most underutilised rooms

• Go to ‘Location Insights’ report
• Use filter panel and filter on Space Type = Meeting Room
• On Summary Page there is a visual asking ‘What is My Busiest Room’. This is based on number of bookings.
• This lists the rooms in order of number of bookings so least used are the ones at the bottom.

Which floors have the most underutilised rooms

• Go to ‘Location Insights’ report
• Use filter panel and filter on Space Type = Meeting Room
• On Summary Page there here are a number of buttons where you can select ‘Floors’
• On Summary Page there is a visual asking ‘What is My Busiest Floors. This is based on number of bookings.
• This lists the floors in order of number of bookings so least used are the ones at the bottom.

Which buildings have the most underutilised

• Go to ‘Organisation Insights’ report
• On Summary Page there are a number of buttons on top left above map, press ‘Locations’
• There is a visual called ‘What location is booking the most’. This is based on number of bookings.
• This lists the floors in order of number of bookings so least used are the ones at the bottom.

What is the total capacity for my rooms

• Go to ‘Organisation Insights’ report
• Go to ‘Facilities’ tab
• This shows a list of all the spaces per location by type e.g. room, desk etc.
• Filter list by using visual ‘Bookings by Space Type’ or use the filter panel.

What is the total utilisation for my rooms

• Go to ‘Location Insights’ report
• Use filter panel and filter on Space Type = Meeting Room
• On Summary Page there is a KPI on the left hand side called ‘Utilisation’. This is the aggregated value for all rooms across the estate for the reporting period compared to previous period (number of hours that the room could have been booked against the number hrs/mins the room was actually booked)

Which days are the rooms most/least utilised

• Go to ‘Location Insights’ report
• Use filter panel and filter on Space Type = Meeting Room
• On the summary there are 2 visuals called ‘What is my Busiest days’ and ‘What are my busiest times?’
• Change the date range in the filter panel if you want to increase the data analysed.

Which groups use rooms the most

• Go to ‘Location Insights’ report
• Use filter panel and filter on Space Type = Meeting Room
• On Summary Page there here are a number of buttons where you can select ‘Groups’
• This shows ‘What is My Busiest Groups’. This is based on number of bookings.
• The groups shown at the top will be the ones who are using the most rooms