You can manage all your Spaces within a building by navigating from the Homepage to Organisation Settings. Now select your Location which could be represented by an image, and click to access the Manage Location page. From the list of options here, select Spaces. These options are available providing you have the correct level of access.
This will present a summary of all Spaces at this location, including Rooms, Desks, Areas, and Parking Spaces.
By choosing to Edit any line, you can amend any individual Spaces record.
If you need to make changes to a number of Spaces, you can select multiple Spaces and use the edit function in the edit menu which will pop up.
Press the Pen Icon to continue with the Bulk Edit. A clarification question is raised, to confirm what type of update you want to perform:
Your selection here will bring on to the next Screen. In this example, we chose ‘Amenities’ which then allows us to Bulk Edit the many options, as illustrated below.
Press Update, to save and implement the Bulk Edits.
There are limitations to what you can Bulk Edit but we are working on making as many properties as possible changeable.
Disable or Hide A Space
RICOH Spaces enables you to “switch off” areas in your office that are used but cannot be booked. Some examples of this include seating areas where people may go to take calls or have collaborative breakout sessions.
From the Spaces option, select the desk you want to disable. Click edit.
The Edit Window has a switch from where this Space can be enabled or disabled.
Press Save to make changes and exit.