There are a number of reasons why you might want to ensure that employees and/or visitors should complete a set of questions before accessing a building.
This could be health & safety questions, qualifications or simple declarations.
The RICOH Spaces Daily Pass allows you to configure a set of questions that get completed independently from desk bookings or visitor sign-ins.
To enable a daily pass for employees, head over to the Policies Tab.
Navigate from the Homepage to Organisation Settings, and select the location you require. From the Manage Location Screen., select Policies from the Options list.
From Policies, select the Employees Tab from the Bar at the Top.
From here you can enable the ‘require daily pass’ switch, forcing users to complete a ‘daily pass’ process each day prior to making any bookings.
Additional options, let Desk bookings / Car Parking Spaces be cancelled if the daily pass is failed.
A Custom message can be embedded into the notification a User will receive should they fail the Daily Pass.
Click on Configure Daily Pass to proceed.
Set the Response Limit. How early can someone complete the pass, is determined by the setting configured from the options shown below.
- Complete On the day
- Allow 1 day in Advance1 - (recommended)
- Allow 2 days in advance
Add or update questions that need to be completed as part of the Daily Pass.
You can choose acceptable answers when the question is set to ‘Selection’.
If you'd like to start with some of our COVID based questions you can use the "add questions" button. You can then edit or delete questions that have been added or add your own.
Repeat this process for all questions you would like to include in your Daily Pass.
Press SAVE to commit your changes.
To configure the daily pass for visitors, please see the section above for employees as a reference.
Navigate from the Homepage to the down arrow Icon, and select more.
From this list, select Visitors, and move to the "configure sign-in" Icon.
Once you click the Gear Icon, the ‘Visitor Sign In Fields’ windows will appear.
If you scroll to the bottom of this list, you will find the Switch to Enable a Daily Pass for all Visitors at this location.
Once here, you can enable the daily pass towards the bottom of the page, and configure the questions in the same way as the employee pass.
Visitors will then need to complete the daily pass when signing into the building. The questions are separate from the employee daily pass allowing you to have a specific set of questions.