RICOH Spaces created a Role Management area to ensure only users you want can control certain aspects of the application.

How does it work?

To manage roles you yourself first need to be a Global Admin, Roles Admin or Location Administrator. Once you have been assigned the correct role you can begin managing other users roles. 

From the Home page navigate via the Icons on the left-hand side, to the down arrow, where you will be prompted to view more.

From the expanded options list, select the ‘Roles’ Icon.

The Roles area will be opened and you should see all the Local Roles in a table, you also have the ability to search and filter the roles as needed. If you are a Global Admin you will also see an additional table for Global Roles click here to understand the difference.

Creating a Role

To begin creating a role click on the new button.

This will open the Add Role window where you can begin searching for the user you want to assign a role. If the user is not present in the system you can simply enter their email address.

Once you have found the user and selected the desired role(s) from the list click Create Roles, see the list of roles here.

At any point, you can edit a users roles by searching for them and clicking Edit Roles in the table. If you want to completely remove all the user's roles simply click the bin button.