Organisation Settings is a powerful module allowing administrators to set policies for a specific or across multiple locations. This article will guide you through the desks policies helping you to manage a specific location.
Setting desks policies for a location
1. Head to the Organisation Settings tab.
2. Click on the location you want to manage.
3. Once inside the location, navigate to the Policies section.
Allow Future Desk Bookings
This numeric value allows users to book desks the specified number of days ahead. No desk bookings will be allowed if the user attempted to book 31 days ahead.
Note: this could be 5 days in advance or 300, it's fully configurable. Dates outside of the selected period will be unavailable for selection.
Allows for a Desk to be booked between set time intervals.
Single Slot: allowing to be booked for a single duration in a day.
AM / PM Slots: allowing for it to be booked for TWO durations in a day.
Custom: Create up to 3 slots with different start and end times.
Allow Web Check-in
With this enabled, users can book this Desk via a Computer with a web-based application. I.e. Chrome.
A proximity location check is possible if enabled. This will validate how far from the office a user can be to check-in. Please allow for location accuracy of around 1.5km
Enable Phone Check-In / QR Scan Required
This will enable users to Check-In via a Mobile Phone. An additional flag will force users to then Scan a QR code from a desk at the office upon arrival.
Enable QR Booking
This will enable users to book a desk by scanning the QR Code at a Desk, where they had not previously made any desk booking in advance.
Restrict Number of Booking Per Day
This feature will restrict each user to only allow a Maximum No of Bookings per day.
In most cases, 1 per day is recommended unless AM / PM Bookings have also been enabled.
Restrict Number of Bookings Per Week
You may want to restrict the number of bookings a user can make each week. This could be to justify Hybrid working.
Restrict Bookings to Floor Max Capacity
Where a Floor capacity has been set, this flag will restrict the no of desk bookings allowed on that Floor.
Require Valid Access Form
If this feature is enabled, users will be required to complete an Access Form prior to making any desk bookings. This form can be created
Disable Nearby Desks on Booking
By invoking the Disable Nearby Desks on booking policy, users will be restricted to pick desks that may have been separated due to Health & Safety Policies. I.e. Booking Desk 30, would disable Desk 31. By invoking this policy, Desk 31 can be booked.
Require Assigned Desks
This flag will restrict the number of desks that can be assigned by a user.
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