RICOH Spaces allows simple role management that allows you to set ‘who can see what' within various elements of the platform. Some roles are on a higher level; Global. Some other roles are related to a single location. Let us give you more explanations about each one of the roles available.

Global Roles

• Global Admin
• Global Insights

Local Roles

• Advanced Booker
• Delegated Booker
• Automations Admin
• Integrations Admin
• Location Admin
• Facilities Admin
• Groups Admin 
• Roles Admin 
• Screens Admin 
• Facilities Admin
• Visitors Admin
• First aider & fire marshall
• HR Admin
• Local Insights

Global Roles

Global Admin

A global admin has full control over RICOH Spaces and all locations. They can edit, create and delete everything. They can also manage all aspects of the tool and grant Global roles to other users. The Global Admin role is a combination of everything below.

Global Insights

A Global Insights user has the ability to view insights for every available location.

Local Roles

Advanced Booker

This role gives users the ability to book as far in advance as they want, ignoring the Days to book in the advance policy.

Delegated Booker

This role gives users the ability to book desks, zones and parking spaces on behalf of all employees in the company.

Automations Admin

This role gives access to the Automation Centre Currently in BETA Testing.

Integrations Admin

This role gives users access to the Integrations Centre, which allows users to connect integrations for their location. These integrations could be; digital signage, sensors etc.

Location Admin

A Location Admin is similar to a Global Admin but for only a single location. Someone can be granted Location Admin on more than one Location.

By default, any location admin has the ability to book a desk on behalf of any employee in the location they are the admin for.

Facilities  Admin

This role gives access to the Space Services area, Room Booking Requests, and Room Layout Requests, Also allows users to be notified when Layout requests are submitted.

Groups Admin

A Groups Admin has the ability to create, edit and delete public groups. A public group once made can be used in a number of ways such as being assigned to a desk to restrict access.

Roles Admin

A Roles Admin can create, edit and delete roles assigned to users within the tool. A role admin can only grant local roles.

Screens Admin

A Screens Admin has the ability to create, edit and delete a RICOH Spaces screen connection for the location it was assigned. This could range from a Wayfinder, Room Panel or Visitor connection.

Facilities Admin

They can manage any and all services for the location. These services can be then assigned to rooms and managers. Once a room and manager has been assigned services can be booked alongside the room via the scheduling tool.

Visitors Admin

A Visitors Admin has the ability to manage any and all visitors that are expected to enter the location, any visitor admin can create a visitor sign-in panel and can set the sign-in status of visitors.

First Aider & Fire Marshall

First Aider & Fire Marshall roles can be assigned per location. Once assigned anyone can find the closest First Aider or Fire Marshall using the floorplan role finder.

HR Admin

Allows access to the Employees section, and to edit Employee Details. 

Local Insights

A Local Insights user has the ability to view insights but only for the location, they have been assigned.

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