RICOH Spaces allows simple role management that allows you to set ‘who can see what' within various elements of the platform. Some roles are on a higher level; Global. Some other roles are related to a single location; Local. Let us give you more explanations about each one of the roles available.

Note: When given some additional permissions. In order for them to take effect, you need to log out and back in again.

Global Roles

Local Roles

A global admin has full control over RICOH Spaces and all locations. They can edit, create and delete everything. They can also manage all aspects of the tool and grant Global roles to other users. The Global Admin role is a combination of everything below.

A Global Insights user has the ability to view insights for every available location.

This role gives users the ability to book as far in advance as they want, ignoring the Days to book in the advance policy.

This role gives users the ability to book desks, zones and parking spaces on behalf of all employees in the company. It also allows them to move meeting rooms.

This role gives access to the Automation Centre Currently in BETA Testing.

A Location Admin is similar to a Global Admin but for only a single location. Someone can be granted Location Admin on more than one Location.

By default, any location admin has the ability to book a desk on behalf of any employee in the location they are the admin for.

A Schedule Admin can manage events in the Room Schedule. For organisations that require complete event privacy, event details can be hidden even from Schedule Admins.

This role allows editing of the Services area, Room Booking Requests, and Room Layout Requests, also allows users to be notified when Layout requests are submitted.

A Groups Admin has the ability to create, edit and delete public groups. A public group once made can be used in a number of ways such as being assigned to a desk to restrict access.

A Roles Admin can create, edit and delete roles assigned to users within the tool. A role admin can only grant local roles.

A Screens Admin has the ability to create, edit and delete a RICOH Spaces screen connection for the location it was assigned. This could range from a Wayfinder, Room Panel or Visitor connection.

A Visitors Admin has the ability to manage any and all visitors that are expected to enter the location, any visitor admin can create a visitor sign-in panel and can set the sign-in status of visitors.

First Aider & Fire Marshall roles can be assigned per location. Once assigned anyone can find the closest First Aider or Fire Marshall using the floorplan role finder.

Allows access to the Employees section, and to edit Employee Details.

A Local Insights user has the ability to view insights but only for the location, they have been assigned.